Information for Applicants according to Art. 13, 14 of the EU General Data Protection Regulation (GDPR)
Status: January 2019
This document is designed to inform applicants in accordance with Art. 13, 14 GDPR and describes which personal data we collect with regard to applicants, how we use and disclose such data and what rights applicants have with respect to their personal data.
- Name and contact details of the controller
Responsible for the processing of your personal data is the following:
AGT Group (R&D) GmbH, Hilpertstraße 35 64295 Darmstadt, Germany
- Purpose of data collection, data processing or data use
We process certain personal data relating to applicants which individuals applying for a position provide to us in the context of their application. We either collect such data from the documents (CV, resumes, etc.) you send us or via our online application tools, if you choose to apply online. Such data includes personal data like your name and contact details, your date of birth, your previous work experience and education information, skills and related assessments, professional and other work-related licenses, permits and certifications held, information relating to references, details of any secondary employer, and any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, awards or professional memberships).
We process such data to process your application and for personnel recruitment, management and planning purposes. If you are offered employment, we will process such data as necessary to take steps prior to entering into an employment relationship.
The legal basis for such processing of your personal data is Art. 6(1)(b) GDPR or any national law provisions applicable in your jurisdiction specifying this GDPR provision.
You are not legally obligated to provide us with your above-mentioned personal data. However, without such data, we are not able to process your application or to enter into an employment relationship with you.
- Recipients or categories of recipients of personal data
We may share your data with trusted service providers who support us in providing you with services such as IT services and online application services. We may also share your data with other AGT Group companies for the purposes of processing applications and as stated in section 2 above.
The appropriate data processing agreements have been implemented for these transfers, where required.
- Data transfer to third countries
We may, where necessary transfer your personal data to our data processors or other AGT Group companies in third countries – outside the European Union (“EU”). Such transfers are made on the basis of the Standard Contractual Clauses published by the European Commission; the Privacy Shield and European Commission Adequacy Decision, where applicable.
For further information please contact our Data Protection Officer using the contact details provided below.
- Data retention
We are under a legal obligation to retain certain personal data from your application for a certain period of time and will delete your data automatically after such period. If you are not offered employment, we will delete your personal data within 6 months after a negative decision has been made on your application, unless you have consented for your details to be retained in our applicant pool.
If you have further questions on our data retention policy, please contact us using the contact details provided below.
- Data subject rights
You have the right to request access to the personal data we hold about you and the information set out in Art. 15 GDPR.
You have the right to request from us the rectification and/or an update of your inaccurate or incomplete personal data (Art. 16 GDPR).
You also have the right request from us the erasure of your personal data under certain circumstances if one of the grounds mentioned in Art. 17 GDPR applies, for example if the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed.
You have the right to request restriction of processing where one of the reasons set out in Art. 18 GDPR applies, for example if you have contested the accuracy of your personal data processed by us.
You have the right to object, on grounds relating to your particular situation, to the processing of your personal data by us under certain circumstances, e.g. in case we would process your personal data on the legal basis of our legitimate interests, Art. 21 GDPR.
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that our processing of your personal data infringes your rights, Art. 77 GDPR.
- Automated Decision-Making
AGT does not use your personal data for any automated decision-making, including profiling.
- Data Protection Officer and Contact details
If you have any questions about our privacy notice or require further information about how we process your personal data, please contact us here at firstname.lastname@example.org.
You may also contact our Data Protection Officer:
FIRST PRIVACY GmbH
Tel.: +49 (0) 421 69 66 32 80
Fax: +49 (0) 421 69 66 32 11
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